Hotel & Venue Management
After we’ve found the perfect venue, let the ELE team be your liaison!
Our expertise includes:
Hotel/Venue Liaison & Coordination
BEO Review & Editing: Analyze and refine your Banquet Event Order to reflect event needs.
Contract Monitoring: Ensure all contractual obligations are met by the venue.
Logistics Management: Oversee event logistics, including room configurations, catering menus, and space utilization.
Catering Planning: Lead menu selection, keeping dietary restrictions and participant needs top of mind.
Final Bill Review: Scrutinize billing to confirm accuracy and resolve discrepancies.
Hotel Pre-Event Meetings & Prep (Day Prior to Event)
Attend meetings with hotel staff and leadership.
Conduct a comprehensive review of BEOs to ensure alignment.
Lead AV testing to confirm equipment readiness.
Perform a detailed site walkthrough and address any final details with hotel leads.
Hotel Room Block Management
Oversee guest reservation logistics to ensure smooth booking processes.
Logistical Planning
Manage room setups, layouts, and schedules.
Oversee AV planning and rentals.
Coordinate catering menus with a focus on participant preferences and restrictions.
Site Visit & Planning
Visit the venue with your team and AV experts to address logistical requirements.
Prepare thoroughly for the visit, sharing agendas, requesting diagrams, and outlining goals to maximize productivity.
Venue AV Team Support & Consulting
Partner with the AV team to coordinate IMAG displays, pre-recorded content, audience engagement features, and live streaming.
Manage AV orders, negotiate estimates, and review the final billing to ensure alignment with the event’s budget and vision.