Event Project Manager (Full Time) - Multiple Positions Open

Department: Events & Operations

Reports to: Director of Events & Production

Location: Fully Remote (U.S. Based), with occasional required travel for events

Status: Full-Time, Exempt W-2 Employee 

This role requires full-time engagement, typically 40+ hours per week, depending on the project cycle

Goal start date: Monday, March 16, 2026 (or sooner)

Pay Rate: $65,000-$70,000 per year

Benefits:

• 13 paid holidays (including your birthday)

• Up to 80 hours of Paid Time Off (PTO) per calendar year, and up to 16 hours per month of flex time (earned when you work over 45 or 50 hours per week, consecutively). 

  • PTO resets every January 1 and is prorated based on your start date

• Provided Apple laptop, monthly health insurance stipend through QSERHA, 401k plan, workers’ compensation, and group term life insurance

• Work from home supply budget

• WiFi and cell phone monthly partial reimbursement 

• Opportunities for travel and professional growth

• Eligible for bonuses and commissions

• Additional benefits vary by state of residence

Perks:

• With the exception of travel, this is a 100% remote role with a flexible daily schedule within 10 AM - 6 PM EST collaboration hours

• Training on industry software and tools

• Monthly team activities (such as virtual team lunch, provided by ELE)

• An annual donation to a charity of your choice 

• Weekly pay cycles

• Company credit card for travel and other approved expenses

• Your perspective is valued and can shape company policies and best practices

About Erin Leonard Events

At Erin Leonard Events (ELE), we create meaningful experiences that bring people together in lasting ways. Whether producing conferences, galas, retreats, or virtual events, we combine strategic planning with on-site excellence and partner closely with our clients. Our team thrives in a fast-paced, detail-oriented environment where accountability and follow-through define our approach to work.

Summary of Role

The Event Project Manager is responsible for owning event projects from planning through execution while leading both client and internal teams. This role requires a confident project lead who can manage scope, timelines, budgets, and people simultaneously, while also anticipating needs, identifying risks, and recommending strategic improvements.

This position is ideal for someone who thrives in fast-paced environments, brings structure and clarity to complex projects, and can balance hands-on task execution with managing team members. The Event Project Manager is accountable not just for doing the work, but for ensuring the right work is done by the right people at the right time, with minimal escalation. This role will oversee event coordinators and the project team. 

Key Responsibilities

Key Results Area #1: Client & Internal Team Leadership, Meetings, and Communication (Approximately 50% of role)

• Serve as the primary lead for assigned event projects, owning day-to-day execution and overall project health

• Lead client and internal meetings with clarity, setting agendas with priorities, deadlines, and deliverables, and sharing at least 24 hours in advance

• Launch and facilitate virtual meetings, documenting decisions, assignments, and deadlines in real time within shared tools

• Translate discussions into clear next steps by assigning tasks, setting deadlines, and updating task tracking systems

• Maintain consistent internal communication using Slack and project management tools to keep teams aligned and informed

• Develop, manage, and maintain detailed project timelines, milestones, and dependencies to keep projects on track and on budget

• Monitor project progress proactively and make real-time adjustments to mitigate risks or delays

• Anticipate when additional scope or budget may be required to meet project goals or client expectations, and raise recommendations proactively

Key Results Area #2: Project Execution and Tasks (Approximately 40% of role)

• Take ownership of key deliverables across assigned projects, ensuring work is completed accurately, on time, and to ELE standards

• Lead and/or directly execute project tasks, which may include:

  • Registration management and reporting

  • Participant and speaker communications

  • Budget tracking and reconciliation

  • Run of show development and updates

  • Vendor coordination and management

  • Recording and content capture logistics

  • Video editing workflows and approvals

  • Monitoring and responding to participant inquiries

• Ensure quality control across all deliverables, proactively addressing issues before they escalate

Key Results Area #3: On-Site Leadership & Team Collaboration (Approximately 10% of role)

• Support on-site event production and serve as a senior on-site lead as assigned

• Lead show flow, troubleshoot issues in real time, and support guest and client experience

• Collaborate with ELE leadership to improve internal templates, systems, and processes

• Contribute to a positive, collaborative team culture, especially during high-pressure event weeks

Other Responsibilities

• Support on-site event production and serve as a senior on-site lead as assigned

• Collaborate closely with ELE leadership and team members to continuously improve processes and outcomes

• Contribute to the development of internal project templates, SOPs, and best practices

• Perform other duties as assigned by the Director of Events or the CEO

What We’re Looking For

Required Experience & Skills

• 5+ years of experience in or related to event project management, event production, or related roles

• Demonstrated experience leading client-facing projects with multiple stakeholders

• Strong project management skills, including timelines, budgets, and cross-functional coordination

• Excellent written and verbal communication skills that are clear, professional, and proactive

• Proven ability to anticipate needs, identify risks, and propose solutions before issues escalate

• Comfort working remotely with high autonomy and accountability

• Proficiency with Google Workspace, Zoom, Slack, and project management and time-tracking tools

• Ability to travel for events and work evenings and weekends as required

• Ability to make real-time production decisions on-site

• Experience in small, fast-paced teams

• Demonstrated ownership of the full event lifecycling from finding a venue to post-event close-out

• History of managing budgets over $250,000

• Experience leading client relationships

Performance & Growth

• Annual performance reviews are tied to project outcomes, communication, and leadership effectiveness

• Opportunities for compensation growth, bonuses, and expanded responsibility

• Calm leadership during crisis moments

• Ongoing feedback and support from leadership, including regular 1:1s with your supervisor.

• Lead 1:1s with direct reports, management of performance reviews, and recommendations for salary increases or performance bonuses for direct reports.

Application Process

Applicants must be authorized to work in the United States and reside within the U.S.

Submit a resume and a brief cover letter outlining your experience and fit for ELE. Selected applicants will be asked to complete a short skills assessment to evaluate attention to detail, communication, and task management.

Applications will be considered on a rolling basis, with first review on March 4.

Complete our application here.

Erin Leonard Events is an Equal Opportunity Employer. We value diversity and encourage individuals from underrepresented backgrounds to apply.

Event Coordinator (Part-Time)

We’re excited to add another Part-Time Coordinator to our team, with opportunities for travel and on-site event support in the months ahead.

Department: Events & Operations

Reports to: Director of Events & Production

Location: Fully Remote (U.S. Based), with occasional travel required for events

Status: Part-Time, Non-Exempt W-2 Employee

Goal start date: Monday, March 16, 2026 (or sooner)

Pay Rate: $22–$27/hour; Overtime at 1.5x regular hourly rate

Hours: 

• 20 hours per week, typically between 10:00 AM-6:00 PM ET, Monday-Friday

• Weekly hours can be increased or decreased with mutual advance agreement

• Consistent, mutually agreed daily window (e.g., 10-2 or 12-4)

• Occasional evening or weekend work; travel to events with advance notice 

• Overtime must be approved in advance and is paid in accordance with federal and state law

Benefits: 

• 13 paid holidays (including your birthday)

• Up to 40 hours of Paid Time Off (PTO) per calendar year 

• Provided Apple laptop and workers’ compensation 

• Opportunities for travel and professional growth

• Eligible for bonuses and commissions

• Additional benefits vary by state of residence

Perks: 

• With the exception of travel, this is a 100% remote role with a flexible daily schedule within collaboration hours

• Training on industry software and tools

• Monthly team activities (such as virtual team lunch, provided by ELE)

• An annual donation to a charity of your choice 

• Weekly pay cycles

• Company credit card for travel and other approved expenses

• PTO resets every January 1 and is prorated based on your start date

• Your perspective is valued and can shape company policies and best practices

About Erin Leonard Events

At Erin Leonard Events (ELE), we create meaningful experiences that bring people together in lasting ways. Whether producing conferences, galas, retreats, or virtual gatherings, we combine strategic planning with flawless execution and close collaboration with our clients. Our team thrives in a fast-paced, detail-oriented environment where accountability and follow-through define our approach to work.

Position Summary

This role is ideal for someone eager to gain hands-on experience coordinating high-profile conferences, galas, summits, retreats, and virtual gatherings. The Event Coordinator will thrive if they love logistics, timelines, and checklists, and take real satisfaction in ensuring every detail is executed flawlessly. In this role, you’ll work closely with the Director of Events & Production and CEO to deliver seamless client and guest experiences from initial planning through post-event wrap-up. This role supports project leads and does not hold primary ownership of client strategy, budgets, timelines, or staffing decisions.

Key Responsibilities

Event Coordination (primary focus)

• Support registration, reporting, communications, and run-of-show updates.

• Coordinate with vendors, track deliverables, and support contract and invoice management.

• Prepare speakers and participants through outreach, prep materials, and scheduling.

• Help oversee event flow on-site and online, troubleshooting issues to ensure seamless execution.

• Contribute to post-event wrap-up, including debrief materials, surveys, and reporting.

Project & Meeting Support

• Draft agendas for client and internal meetings, share in advance, and support project leads in keeping meetings on track.

• Launch and document virtual meetings, capturing assignments and deadlines in real time.

• Schedule meetings, manage invites, and distribute preparation materials.

• Maintain and organize project timelines, agendas, and files in Google Drive and Microsoft Office tools.

Administrative & Team Support (secondary/occasional)

• Contribute to the development of templates, SOPs, and internal processes that increase efficiency.

• Provide internal operations and marketing support, including updating the website (Squarespace), newsletters (HubSpot), and occasional social media posts (LinkedIn & Instagram).

• Assist with general “all hands on deck” needs during event weeks.

What We’re Looking For

Required:

• At least 1 year of experience in event coordination, planning, production, or related roles (internships or volunteer experience welcome).

• Proven ability to manage priorities, meet deadlines, and follow through.

• Excellent written and verbal communication skills — professional, proactive, and clear.

• Strong organizational and time management skills with a focus on accuracy and attention to detail.

• Comfortable with Google Workspace, Zoom, and project management tools; quick to learn new platforms.

• Ability to travel for events and work occasional evenings and weekends with advance notice.

• Proven ability to work independently in a remote environment while taking responsibility for assigned tasks and outcomes.

Mindsets We Value:

• Detail-driven & logistics-focused — thrives on structure, double-checking, and ensuring nothing is missed.

• Calm under pressure — solutions-focused and proactive when challenges arise.

• Flexible & adaptable — adjusts quickly to shifting priorities and timelines.

• Collaborative & service-oriented — takes pride in supporting teammates, clients, and event guests. 

• Clear communicator — professional, kind, and direct with teammates, vendors, and clients.

• Accountable & growth-oriented — takes ownership, follows through, and is eager to learn and expand responsibilities.

Performance & Growth

• Annual performance reviews with potential for rate increases and project-based bonuses.

• Clear accountability expectations tied to communication, deadline management, and quality of work.

• Regular feedback and check-ins to support your professional growth.

• Opportunity to take on increased client-facing and project management responsibilities over time.

Application Process

Applicants must be authorized to work in the United States and reside within the U.S.

Submit a resume and brief cover letter outlining your experience and fit for ELE. Selected applicants will be asked to complete a short skills assessment to evaluate attention to detail, communication, and task management.

Applications will be considered on a rolling basis, with first review on March 4.

Complete our application here.

Erin Leonard Events is an Equal Opportunity Employer. We value diversity and encourage individuals from underrepresented backgrounds to apply.

Event Project Manager – Special Events, DC Based (Contract)

Department: Events & Operations

Reports to: Director of Events & Production / CEO

Location: Washington, DC-based and remote (hybrid). This role includes on-site events in the DC area, with potential for more travel (if mutually agreeable).

Status: Independent Contractor (1099)

Time Commitment: 10-20+ hours per week, dependent on workflow, in addition to on-site special events, which are often on nights, holidays, or weekends.

Start Date: Starting ASAP and continuing through June 15, 2026, with the possibility of extension.

Pay Rate: $50-60/hr, dependent on experience and ability to self-manage.

About Erin Leonard Events

Erin Leonard Events (ELE), produces high-touch, design-forward experiences that bring people together in meaningful ways. Our work spans galas, VIP events, conferences, retreats, and mission-driven gatherings for nonprofits, foundations, and cultural institutions. We are known for strong production instincts, thoughtful attention to detail, and calm leadership in complex, customer-facing environments.

Summary of Role

The Event Project Manager – Special Events is a contractor role responsible for leading the planning and execution of high-profile, guest-facing events, with a strong emphasis on galas and special events, including VIP management, production, AV coordination, vendor management, creative fabrication, venue management, and more. 

This role is ideal for someone who thrives in the details of special events while maintaining a clear, strategic view of production logistics, vendor management, and guest experience. You will serve as a key project lead from early planning through on-site execution, working closely with ELE leadership, clients, and a network of creative and technical partners.

Key Responsibilities

1. Special Event Planning, Production & Execution

• Lead planning and execution of special events, including galas, donor events, VIP receptions, and high-touch gatherings

• Own event logistics from concept through strike, including timelines, production schedules, and run of show development

• Serve as a primary or senior on-site lead as assigned, managing show flow, vendors, and real-time problem-solving

• Oversee guest experience elements, including VIP arrivals, flow, seating, and special moments

• Ensure all event elements align with client goals, brand standards, and ELE quality expectations

2. Vendor, AV & Fabrication Partner Management

• Source, vet, and manage vendors, with particular emphasis on:

• Catering and bar partners

• AV and production teams

• Fabrication and scenic partners

• Rentals, décor, and specialty vendors

• Lead vendor communications, walk-throughs, load-in/load-out coordination, and on-site oversight

• Review proposals, track scopes, and flag budget or production risks early

• Coordinate closely with AV and production partners to ensure seamless technical execution

3. Project Management & Client Communication

• Serve as a day-to-day project lead for assigned events, maintaining clear timelines, priorities, and deliverables

• Lead client and internal meetings as needed, documenting decisions and next steps

• Translate creative and strategic conversations into executable plans

• Maintain organized project documentation, including timelines, vendor lists, production notes, and run of show updates

• Communicate proactively with ELE leadership regarding risks, changes, or decision points

4. Pre-Event and On-Site Management

• Oversee pre-event planning milestones, ensuring readiness across vendors, staffing, and materials

• Manage on-site staff, vendors, and partners during event execution

• Anticipate and resolve issues calmly and professionally in fast-paced, live environments

• Support strike, wrap-out, and post-event follow-up as needed

What We’re Looking For

Required Experience & Skills

• 5+ years of experience producing special events, galas, or VIP experiences

• Strong background in event production, AV coordination, and vendor management

• Demonstrated experience managing VIPs, donors, or senior stakeholders

• Demonstrated experience leading client-facing projects with multiple stakeholders

• Strong project management skills, including timelines, budgets, and cross-functional coordination

• Proven ability to source and vet catering and specialty vendors

• Excellent organizational and communication skills

• Ability to work independently while collaborating closely with a small team

• Comfortable working evenings and weekends as required for events

• Proficiency with Google Workspace, Zoom, Slack, and project management and time-tracking tools

• Ability to travel for events and work evenings and weekends in the Washington, DC area, with potential for beyond. 

• Based in the Washington, DC area

Working Relationship

• This is a contract role with the opportunity to scale up.

• Applicants must be authorized to work in the United States and reside within the U.S.

Application Process

Submit a resume and a brief cover letter. 

Complete our application here.

Erin Leonard Events is an Equal Opportunity Employer. We value diversity and encourage individuals from underrepresented backgrounds to apply.