Get ready for your next event with a Speaker Ready Room (SRR)

When you're planning an event, having a Speaker Ready Room (SRR) is the perfect way to make sure your speakers are prepared and ready to go. But what exactly is an SRR, and how do they help your event? Let's break down what an SRR is, the benefits of having one, and how to set one up for your next event.

What is a Speaker Ready Room?

SRRs are dedicated areas within an event venue designed to give speakers a place to prepare before their presentations begin. They often include comfortable seating, audio-visual equipment, whiteboards or flipcharts, and other essential amenities like refreshments. The goal of SRRs is to provide speakers with a quiet environment where they can get away from distractions or disruptions so they can focus on getting ready for their presentation or rehearsal without any issues. An SRR is especially important for larger events, where a lot of noise and activity may be going on.

Benefits of having an SRR

Having an SRR at your event has numerous benefits for both you and your presenters. It gives presenters access to everything they need right before their presentation, so they don't have to worry about running around trying to find supplies or equipment during their presentation time. It also reduces stress by allowing them to relax while reviewing their notes or practicing before going on stage. Additionally, it allows them more time to interact with guests or answer questions in between sessions if needed. Finally, it helps create a more professional atmosphere as people recognize that you have taken the time and effort to provide this area for speakers.

How to set up an SRR for your next event

Setting up an SRR can be quite tricky as it requires preparation ahead of time. First, you will need to determine the size of the room and what type of setup or supplies you will need to accommodate all the speakers who will be using it throughout the day. You should also make sure there is enough space for any audio-visual equipment which the speakers can use. Lastly, don't forget to provide snacks and drinks - this will help keep everyone energized throughout the day!

ELE Tips for using an SRR during your event

Once your SRR is all set up and ready to go, here are some tips for making sure everything runs smoothly during your event.

• Designate one person as the point-of-contact for speakers when they enter the SRR – this way, everyone knows who they should go to if they have questions or need help preparing for their presentation slot.

• Schedule a few breaks between each speaker's slot – this gives them time to relax and reset after each presentation if needed.

• Designate a senior team member to be the main point of contact for speakers throughout the event. This gives them someone reliable they can turn to if any technical issues arise during their performance, like equipment malfunctions, audio problems, etc.

• Provide helpful resources such as printed agendas and power banks/chargers in case speakers forget any of these items.

All in all, having an SRR at your next event can be incredibly beneficial. It creates a more professional atmosphere and makes life easier by providing speakers with everything they need before their presentation begins. Team ELE offers SRR as one of our unique services that can make your event a success. We provide an SRR as a calm, designated space where speakers can prepare their materials and practice their presentations peacefully. This service aims to help them provide the best possible presentation and ensures each speaker feels confident and well-prepared.

Speaker Testimonial:

"This is my first time being a speaker & using the SRR / support staff. It was incredible! You're so good at this! I felt calmed, supported, and helped. I knew it would all go well once I spoke to you. Thank you. I was needy and nervous, and my session went great!" -

~ Angie, NCSC 2022 Speaker

Contact us today at hello@erinleonardevents.com to learn more about our full range of event planning services, including SRR, speaker selection, and engagement. Follow us on social media for more tips, best practices, and industry updates!