Event Coordinator (Part-Time)

Written By Erin Leonard Events

Event Coordinator (Part-Time)

Department: Events & Operations

Reports to: Senior Event Manager

Location: Fully Remote (U.S. Based), with occasional travel required for events

Start Date: October 1, 2025

Status: Part-Time, Non-Exempt W-2 Employee

Pay Rate: $22–$27/hour; Overtime at 1.5x regular hourly rate

Hours: 

  • 20 hours per week, typically between 10:00 AM–6:00 PM ET, Monday–Friday

  • Consistent, mutually agreed daily window (e.g., 10–2 or 12–4)

  • Occasional evening, weekend, or event hours with advance notice

  • Overtime must be approved in advance and is paid in accordance with federal and state law

Benefits: 

  • 40 hours of PTO per calendar year and 12 paid holidays (including your birthday)

  • Apple laptop provided

  • Monthly virtual team lunches

  • Opportunities for travel, professional growth, and unlimited development potential

  • Eligible for bonuses and commissions

  • Additional benefits vary by state of residence

About Erin Leonard Events

At Erin Leonard Events (ELE), we create meaningful experiences that bring people together in lasting ways. Whether producing conferences, galas, retreats, or virtual gatherings, we combine strategic planning with flawless execution and close collaboration with our clients. Our team thrives in a fast-paced, detail-oriented environment where accountability and follow-through define our approach to work.

Position Summary

This role is ideal for someone eager to gain hands-on experience coordinating high-profile conferences, galas, summits, retreats, and virtual gatherings. The Event Coordinator will thrive if they love logistics, timelines, and checklists, and take real satisfaction in ensuring every detail is executed flawlessly. In this role, you’ll work closely with the Senior Event Manager and Director of Events & Production to deliver seamless client and guest experiences from initial planning through post-event wrap-up.

Key Responsibilities

Event Coordination (primary focus)

  • Support registration, reporting, communications, and run-of-show updates.

  • Coordinate with vendors, track deliverables, and support contract and invoice management.

  • Prepare speakers and participants through outreach, prep materials, and scheduling.

  • Help oversee event flow on-site and online, troubleshooting issues to ensure seamless execution.

  • Contribute to post-event wrap-up, including debrief materials, surveys, and reporting.

Project & Meeting Support

  • Draft agendas for client and internal meetings, share in advance, and keep meetings on track.

  • Launch and document virtual meetings, capturing assignments and deadlines in real time.

  • Schedule meetings, manage invites, and distribute preparation materials.

  • Maintain and organize project timelines, agendas, and files in Google Drive and Microsoft Office tools.

Administrative & Team Support (secondary/occasional)

  • Contribute to the development of templates, SOPs, and internal processes that increase efficiency.

  • Provide internal operations and marketing support, including updating the website (Squarespace), newsletters (HubSpot), and occasional social media posts (LinkedIn & Instagram).

  • Assist with general “all hands on deck” needs during event weeks.

What We’re Looking For

Required:

  • At least 1 year of experience in event coordination, planning, production, or related roles (internships or volunteer experience welcome).

  • Proven ability to manage priorities, meet deadlines, and follow through.

  • Excellent written and verbal communication skills that are professional, proactive, and clear.

  • Strong organizational and time management skills with a focus on accuracy and attention to detail.

  • Comfortable with Google Workspace, Zoom, and project management tools; quick to learn new platforms.

  • Ability to travel for events and work occasional evenings and weekends with advance notice.

  • Proven ability to work independently in a remote environment while taking ownership of outcomes.

Mindsets We Value:

  • Detail-driven & logistics-focused — thrives on structure, double-checking, and ensuring nothing is missed.

  • Calm under pressure — solutions-focused and proactive when challenges arise.

  • Flexible & adaptable — adjusts quickly to shifting priorities and timelines.

  • Collaborative & service-oriented — takes pride in supporting teammates, clients, and event guests. 

  • Clear communicator — professional, kind, and direct with teammates, vendors, and clients.

  • Accountable & growth-oriented — takes ownership, follows through, and is eager to learn and expand responsibilities.

Perks & Benefits

  • 100% remote role with flexible daily schedule within collaboration hours.

  • Paid training on industry software and tools.

  • Monthly team activities (such as virtual team lunch – provided by ELE).

  • Occasional opportunities to travel and support live events.

Performance & Growth

  • Annual performance reviews with potential for rate increases and project-based bonuses.

  • Clear accountability expectations tied to communication, deadline management, and quality of work.

  • Regular feedback and check-ins to support your professional growth.

  • Opportunity to take on increased client-facing and project management responsibilities over time.

Application Process

Applicants must be authorized to work in the United States and reside within the U.S.

Submit a resume and a brief cover letter outlining your experience and fit for ELE. Selected applicants will be asked to complete a short skills assessment to evaluate attention to detail, communication, and task management.

Erin Leonard Events is an Equal Opportunity Employer. We value diversity and encourage individuals from underrepresented backgrounds to apply.

Erin Leonard Events