How Collaboration Plays A Key Role In Planning Events

When different perspectives are brought together, it creates an environment that encourages creativity, brainstorming, and problem-solving—all essential elements for successful event planning.

Collaboration in events planning allows everyone involved to take ownership and provide input that reflects their skills and experience. It also helps build a comprehensive plan that accounts for all event aspects, starting from logistics, budgeting, and marketing to on-site execution.

Team ELE believes collaboration leads to the best possible work. We take a team-based approach to our work, tapping into our team's and partners' expertise and experiences to ensure our work is forward-thinking and the best it can be. Here’s how we make collaboration happen during events.

Understand the purpose of the event

Understanding the event’s “whys” will help everyone involved work together more effectively. A great way to do this is by having everyone on the team articulate their vision for the event. This will give them ownership over the project, allowing each person to understand better how their role fits into the larger goal.

Define roles and responsibilities

Before you start planning, it’s important to assign specific roles and responsibilities so that everyone knows what they need to do. This will reduce confusion and eliminate any overlapping tasks that could lead to delays or mistakes in execution. It also ensures that each team member has a sense of responsibility for their part in making sure the event runs smoothly.

💡ELE Tip:

We like to see ourselves as an extension of our client's team. With this, we take a "divide and conquer" approach to the work, knowing that our scope is usually only a portion of the event.

Establish timelines, goals, and budget limitations

Creating timelines will help keep your project on track so everything gets done on time without any last-minute surprises or scrambling. Establishing goals from the beginning will ensure that all aspects of planning are aligned with your desired outcome for the event. Budget limitations should always be considered to avoid any unexpected financial setbacks along the way.

Identify strengths and weaknesses of the team

When working as a team, it's important to recognize each person's strengths and weaknesses so that everyone can play an integral role in achieving success while minimizing potential risks throughout the process.

💡ELE Tip:

Clients can be one of your team’s strengths, as they are your most important collaborators. They have the key expertise in their intended participant experience, message, audience, and partners.

Develop tracking systems

To stay organized throughout your planning process, developing tracking systems such as checklists and templates can help streamline communications between team members. Having these systems in place also helps with accountability since progress is readily visible at any given time throughout the planning stages leading up to the big day.

Take time to reflect and celebrate successes

Once all tasks have been completed leading up to your event date, take time out to reflect upon what went well (and perhaps even those few hiccups along the way) and celebrate successes! You planned a fantastic event with amazing people supporting one another every step of the way, so make sure you all enjoy the fruits of your hard work!

Email us at hello@erinleonardevents.com or follow us on social media for more tips, best practices, and industry updates!